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Law firms aren’t the only ones who can benefit from eDiscovery software. If you’re thinking about how to use document management, it may be time to think about enlisting the help of robust document review software. The issue is that many people feel overwhelmed by the technical specs and features, making it difficult to choose.
We’re here to help. We’ve narrowed it down to seven choices for the best document management software and have given you some pointers to choose the eDiscovery program that works best for your needs.
Don’t let another day go by without the software you need. Let’s get started with a quick overview.
How Does eDiscovery & Document Review Software Work?
Document management software (sometimes also called eDiscovery software) allows you to upload a variety of documents to a program, usually hosted via cloud storage. It allows for tagging documents, searching within emails and text messages, and even redacting sensitive information.
All the while, the data collection remains safe while you work on it without you having to lift a finger for compliance management.
In most cases, law firms are the biggest users of eDiscovery software, but they don’t have to be the only ones. You may turn to a document management system to manage internal investigations or as government and financial sector projects that require secure data arise. What do you need to do with your document management?
In many cases, eDiscovery software can be a worthwhile investment for anyone looking to better manage sensitive data.
Best Document Review Software
It can be overwhelming to think about finding document review software or eDiscovery software that ultimately works for you. We’ve narrowed down the field to the top seven players for you to consider.
1. Logikcull: Best for Ease of Use
Logikcull is our first option for eDiscovery software that packs a powerful punch for anyone needing to send and sign legal documents. One of the areas where this document management software shines is in its integrations with other programs: Slack, Google Vault, and Microsoft 365, just to name a few.
This speeds up the process of preparing your documents. Their drag-and-drop interface is one of the best features of their document management system.
Plus, you will find that Logikcull has some other great features for legal professions:
- Bulk redactions
- Automatic categorization into pre-defined filters
- End-to-end discovery
- Email threading
- Automatic indexing and deduplication.
Pricing: Custom, contact for quote
2. Relativity: Best for Global Use & Customer Support
When it comes to the best document management software, Relativity’s RelativityOne packs a powerful punch for law firms, legal professionals, and anyone else who needs this program. The major benefit of using Relativity is that it is an open platform. With a little bit of tech-savvy, you can custom build or use have developers make custom add-ons and apps.
This isn’t something exclusive to US-based businesses though. They boast an impressive market share with document management systems in 40 countries. They specialize in legal documents, government sectors, and financial businesses.
The main reason people turn to this legal document management software is because it boasts top-notch, around-the-clock security. Not to mention, you get 24/7 access to customer support with no additional charges or hidden fees.
Pricing: Contact for custom quotes
3. Everlaw: Best for Organization
Are you looking for eDiscovery software that makes managing a mountain of data as easy as possible? A good document management system exists in the form of Everlaw. Under this system, all you have to do is upload your documents: instant messages, emails, audio files, and more.
Their cloud-based document management system even allows you to color-code your documents for ease of finding the exact point you are searching for. They advertise their software as the best thing for law firms because it has the analytics and machine learning needed for discovery.
Better yet, this eDiscovery software is one of the best options to get off the ground running as quickly as possible. Document upload and review, quick searches, and even artificial intelligence integrations make this ideal for law firms that require everyone to use it without extensive training or learning curves.
4. Nextpoint
Legal teams working with sensitive documents love the easy-to-use interface of Nextpoint. Any law firm can use its cloud storage solutions with no processing fees and no hosting fees, giving this a clear and easily defined pricing structure (though you’ll have to contact them for custom quotes).
Once you upload items for legal document review, this electronic discovery software allows teams to search, filter, bulk-cull, and organize all of your documents. Additionally, you can share all productions with other team members in the law firm with just a single click.
Collaboration is key on legal teams, and Nextpoint makes this a breeze.
Other features to note on Nextpoint include:
- Building electronic witness binders
- Creating custom templates
- Designating deposition management and objections
- Syncing video with transcripts
- Creating documents for trial or hearing presentations.
Pricing: Custom quotes only
5. Digital WarRoom
If you’re looking for the best document management software, Digital WarRoom is the place to start a search. This eDiscovery software has many of the same benefits to legal professionals that our other contenders have. However, it shines in its onboarding and training process. Your law firm will be up to speed on how to operate this software much faster with built-in training.
One aspect that sets them apart is that you can use it as an all-in-one desktop application as opposed to programs that are solely cloud-based. Legal professionals who want to manage documents from one defined space and not worry about cloud security may prefer this option.
You can use this in your eDiscovery process to search for keywords, automate routine tasks, see heat map grids of emails or email thread visualizers, and use data histograms.
Pricing: Starting at $250 per month
6. Onna
Electronic discovery with cloud storage is made easy with Onna. You can pull all of your data from a wide range of programs, including integrations with Slack, Microsoft Teams, Google Workspace, Box, Zendesk, and more. They have a long list of integrations alongside a user-friendly interface, which makes your eDiscovery process as smooth and seamless as possible.
You won’t have to worry about compliance management when using Onna. This document management software keeps up with everything you need to secure your data. They stay abreast of ever-changing policies and regulations to ensure that law firms aren’t at risk.
As far as their eDiscovery software is concerned, most law firms will love the UX of this interface. It allows you to streamline any collections you upload, manage legal holds, and monitor investigations.
Pricing: Contact for quote
7. DISCO
Last but not least, DISCO is an impressive document management software for client data, electronic documents, and more. It enables legal teams to access their cloud storage as well as tap into AI tools like their assistant and “fact expert,” known as Cecilia.
Like all of the tools listed here for records management, DISCO allows you to comb through emails and documents with just a few clicks of the mouse. Managed review of eDiscovery data and file sharing is also included, which can save both time and money.
Many law firms like the case builder function, which permits them to automate low-value tasks in order to spend more time on the things that matter for the outcome of a case. Plus, you get all of this with data protection in the cloud-based program. Data encryption applies both in transit and at rest.
What to Look for in Document Review Software
You know you need some place for all your data stored on the computer to land, but what should you be looking for in eDiscovery software? These attributes will help you tap into the power of managing your files no matter what sector you work in.
Ease of Data Processing and Use
The first thing you should look for is a user-friendly interface on any discovery software. If it takes you too long to learn how to use it, it eats into company time and profit and could cost you the results of your legal case. Some programs come with training and knowledge bases to help you get started.
In addition to great UX, you should also look for fast upload times. If you are uploading lots of files to the cloud-based system (and you probably are if you’re paying for one of these programs), you want lightning-fast speeds. Programs that are too slow and clunky will waste valuable time.
Search Functions
In addition to quick data processing, you should also look for excellent search functions. These key features are what set eDiscovery solutions apart from one another. Look for ways to tag important documents, search without proprietary language, and even color-code your documents for ease of finding data later.
Security
Enhanced security is an absolute must if you will be using a cloud-based file-sharing program. You need to ensure that your electronic files comply with all of the latest rules and regulations. Look for document management software that has strong security features like GDPR and HIPAA compliance, ISO 27001 certification, and more.
Another handy security feature is the encryption of your data when you send it, but also when that data is at rest on the cloud.
Pricing
Last, you need to consider whether you can afford one of these document management systems. Most of them provide custom quotes so that you can be sure to get the services you need and nothing more. Reach out to the company that seems to be the best fit for your eDiscovery software and get a no-risk quote.
Benefits of eDiscovery & Document Review Software
The good news is that eDiscovery software can save you some serious time and effort. Here are the reasons why it may be worth your initial investment.
Automation for Faster and Reliable Documents
How many hours do you spend a week trying to file and retrieve documents when you need them? With the right document management systems in place, you can upload them as they come in with a click or the blink of an eye. Everyone on the team then has access to them, making this both fast and reliable.
Simplification of File Management
The best document management software allows you to simplify the management of your files. You can leave notes for others, annotate them, highlight them, and more. Instead of passing around a folder from person to person, everyone can see your files and progress in real time. It’s a time and money-saving effort!
Improves Efficiency and Lowers Costs
Along with the first two benefits, eDiscovery software also enables you to be more efficient. Everyone knows that time is money. While you will have to shell out for the initial cost of the legal document management software, you will save on billable hours and have more room in your docket for the important work that matters to you.
Ultimately, this means you can boost your number of cases and drive more revenue to your business which is always a plus.
Enhances Team Communication
When you work within a document management system, you will find that communication is improved among team members. Everyone can see what is and isn’t finished with the integration of electronically stored information. People can communicate more clearly with one another which makes your teams move like a well-oiled machine.
Final Thoughts: Can You Benefit from Document Review Software?
A document management system is a must-have for many businesses, namely law firms and various sectors of government offices. It speeds up the process of collecting data, allows you to organize and search through documents, and offers data encryption to ensure that client data remains private.
While there is an initial cost to document management software, it’s well worth the investment. Which software is the right fit for your business?
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